Penn Township

The office of Penn Township is open for business between the hours of 8:00 a.m. - 12:00 p.m. and 1:00 p.m. - 4:30 p.m., Monday, Tuesday, Thursday and Friday. The office is open between the hours of 1:00 p.m. - 4:30 p.m. on Wednesdays. The office location is 210 EAST RUSS ST., MISHAWAKA, INDIANA 46545. The office will be closed on special holidays and at other times when it is necessary for the township staff to participate in educational programs or seminars conducted by the Indiana Township Association, National Association of Towns and Townships, or other state governmental agencies. A twenty-four (24) hour notice will be posted prior to closing of the office for holidays and other special occasions. (IC 12-20-5.5-4) back to top

1.00.10 - TELEPHONE LISTINGS

The Township telephone number is listed in the local telephone directory. A telephone answering machine receives Township calls after regular office hours, holidays, and weekends. (IC 12-20-5.5-3)

1.00.20 - APPLICATIONS

An individual desiring to make an initial application for assistance from the Township should come to the Township office during regular business hours. At that time an appointment is scheduled, by way of an intake process, and the applicant will be given a list of the documents and/or information needed to complete an affidavit. They will be informed of the services available and the criteria used in determining eligibility. Failure to keep an appointment or to bring the necessary documents may cause an unnecessary delay in the applicant receiving assistance. Applicants will be required to complete the application (PR #1) themselves. If the applicant has difficulty completing the application because of any of the following: (a). the applicant has a mental or physical disability, including mental retardation, cerebral palsy, blindness, or paralysis; (b). has dyslexia; (c). cannot read or write the English language, the Township will assist or have someone assist the individual with completing the application. (IC 12-20-6.1)

1.00.30 - COMPLETED APPLICATION

An application for Township Assistance is not considered "completed" until all adult members of the requesting household have signed: (a). the Township Assistance application; and (b). any other form, instrument, or document required by law, or determined as necessary for investigative purposes by the Trustee, and as contained in various sections of these Standards and Guidelines. If an individual adult who is required to sign the Township Assistance application, other forms, instruments, or documents determined necessary, is unable to sign in the Township Trustee's office due to a physical or mental disability or illness, the Township will make alternate arrangements to obtain the individual's signature. (IC 12-20-6-7 & 8)

1.00.40 - COOPERATION

All applicants for township assistance and the members of their households will be required to cooperate with an investigation of their personal finances, family responsibilities, and their eligibility to receive other types of governmental assistance. The investigation may include a home visit and/or contact with their relatives who may be able and willing to assist them. The Township requires, except in cases of emergencies, that an applicant for township assistance make an application and utilize all other forms of public assistance before being granted township assistance. The Township may also require the household to expend their liquid resources before being assisted with expenditure from the township assistance fund. All adult members of the household will be required to sign all necessary documents, including the “Application for Township Assistance” (PR # 1) and the “Disclosure and Release of Information” form. Individuals pending a determination for Supplemental Security Income (SSI) benefits will be required to sign a “Reimbursement Authorization” for interim assistance reimbursement. (IC 12-20-6-9 & 10) (IC 12-20-6-5.5)

1.00.41 - THE PERSONAL EFFORTS AND THE EXPENDITURE OF FINANCIAL RESOURCES

The Township Trustee, as administrator of township assistance, may provide and shall extend township assistance only when the personal efforts of the township applicant fail to provide one (1) or more basic necessity. This shall include expending the household’s available financial resources for basic necessities in the sequence they come due, or what is considered necessary and reasonable at the time the expenditure is made. The Township, before continuing township assistance is provided, may require, in writing, that a recipient expend a substantial portion of their monthly financial resource(s) on a specific recurring basic necessity. Failure to comply may result in a denial for a period not to exceed sixty (60) days. (IC 12-20-16-1)

1.00.50 - APPLICATION REVIEW

The client’s affidavit (Application) will be reviewed, then an investigation and verification will be done as soon as possible by the township staff. Only upon and after the completion of all investigation and verification, will a decision be made. Indiana law requires that this effort be completed within seventy- two (72) hours, (holidays and weekends excluded), from the time the "completed" application for township assistance is filed with the township office. Unusual circumstances concerning the household or failure to supply the Township with needed documentation may necessitate an additional seventy- two (72) hour period. This is often referred to as "pending" and is permitted by Indiana Law. (IC 12-20-6-7)

1.00.60 - REFERRALS

All applicants for township assistance and members of the applicant’s household are required to comply with all referrals from the trustee to other public or private assistance programs within fifteen (15) working days of the referral date. Failure to comply may result in denial for not more than sixty (60) days. (IC 12-20-6-5.5)

1.00.70 - VERIFICATION / DOCUMENTATION

The Township is aware of the difficulty in obtaining certain documented information and will not consciously place an undue burden on the applicant to obtain such documentation; when the information needed is readily available to the Township from other sources. It is, however, the ultimate responsibility of the applicant to furnish all necessary documents.

1.10.00 - INITIAL ELIGIBILITY

All applicants for township assistance must meet the following minimum criteria in order to be determined eligible for initial township assistance:

An applicant must complete an "Application for Township Assistance (PR # 1)"&"Disclosure and Release of Information." Both of these forms must be signed by all adult members of the household. In addition, all members must complete and sign all other documents, forms, or instruments required by law or determined necessary of investigative purposes as contained in various sections of these Standards and Guidelines.
An applicant for township assistance must furnish the Township with an acceptable means of identification and Social Security Number for each member of the household. (Schedule "A" - # 5)
An applicant must meet the residency requirements. (See S & G 3.30.00)
The household income and/or liquid resources combined, i.e. bonds, stocks, savings and checking accounts or certificates of deposit cannot exceed the township’s income guidelines. (See Schedule "A" - # 3)
The household or a member of the requesting household must have a verifiable need that is basic and cannot be remedied in a timely manner by means other than township relief.
The applicant and members of the applicant’s household cannot be in violation of any other provision of these "Standards and Guidelines."
All able-bodied adult members of the household must show evidence of trying to find employment. (See S & G 1.30.00)

1.10.10 - NOTICE OF ACTION

The applicant will be given a written notice of the Township’s decision, and if assistance is denied, the reasons for the denial will be stated. The denial notice will be on FORM PR # 1A. This will inform the applicant of their right to appeal the Trustee’s decision, and where the appeal is to be filed. The PR # 1A may be presented to the applicant or sent to them at their last known address, via the U.S. Postal Service. (IC 12-20-6-8)

1.10.20 - AFFIRMATION OF DENIAL

The Township will not extend aid to or for the benefit of any member of an applicant household if the aid requested would pay for goods or services that were previously requested and denied by the Township. Nor will the Township be obligated to pay the cost of basic necessities incurred, during the period of denial, on behalf of the household in which the individual resides. (IC 12-2-6-6.6)

1.10.30 - DENIALS

Denials, although not limited to the following, may be given to individual applicants for one or more of the following reasons:

Knowingly and willingly falsifying their application, or by misrepresenting the facts or withholding vital information. If the Township finds that an individual has obtained township assistance from any township by these actions or means of conduct described in IC 35-43-5-7 (Welfare Fraud), the Township shall refuse to extend aid for sixty (60) days. The Township will also make a criminal referral to the county prosecutor’s office. (IC 12-20-6-6.5)
Failure to comply with the workfare requirements as outlined by these standards. Denial may be for a period not to exceed one-hundred-eighty (180) days. (IC 12-20-11-1)
Voluntarily terminating gainful employment, or being involuntarily terminated for just cause, i.e. absenteeism, theft, or willful misconduct. A denial from the Indiana Office of Employment and Training for Unemployment Compensation may also be used as grounds for being denied township assistance. The Township shall not be obligated to provide township assistance to or for an applicant for a period of sixty (60) days commencing on the date his/her employment terminated. (IC 12-7-2-200.5)
Failure to actively seek and/or accept gainful employment when offered, whether the compensation for work will be payable in money or in house rent, or in commodities consisting of the necessities of life. The Township may periodically provide and require individuals to complete an Employment Search form in order to comply with this statutory provision. Denial up to sixty (60) days. (IC 12-20-10-1 & 2)
Failure to accept adequate low income, or free shelter arrangements provided by relatives or others, or moving from adequate low cost or free shelter, without just cause. Denial up to sixty (60) days. (IC 12-20-10-2), (IC 12-7-2-200.5)
Violence, threats of violence, or abusive language used in or around the township offices or premises, or under the influence of drugs or alcohol. Denial up to sixty (60) days. (IC 12-20-17-2)
Failure to complete and maintain monthly report forms as required by governmental programs offering assistance for the basic necessities of living; failure to cooperate with or comply with the rules and regulations of an assisting governmental agency, or violating any other rule or regulation of the governmental agency that results in a denial of assistance. Denial up to sixty (60) days. (IC 12-20-6-5 & 5.5), (IC 12-7-2-200.5)
Excess income or other financial resources as determined by these standards, or failing to apply other tax supported monetary benefits towards the household’s basic needs. (IC 12-7-2-44.7), (IC 12-7-2-200.5), (see Schedule "A" - # 3)
Failure to cooperate with, or provide the Township with the documentation necessary for determining eligibility, or information which is not readily available or cannot be secured in a timely manner by the Township. (IC 12-20-6-1)
Failure of an applicant (within fifteen (15) working days of the township referral) to make and complete the application process for other governmental programs for which they may qualify, or failure to participate or comply, after being referred by the Township in a program offered by any other public or private agency. Denial up to sixty (60) days. (IC 12-20-6-5 & 5.5), (IC 12-20-12-1)
Frequently reporting the loss or theft of money or food stamps.
Making an assignment of, or transferring assets by an applicant or another member of an applicant’s household, during the six (6) month period immediately preceding the filing of an affidavit and application for township assistance.
Failure to cooperate with or provide needed information/documentation to other tax supported public assistance programs. Denial up to sixty (60) days. (IC 12-20-6-5.5)
Failure to file paternity actions when necessary and appropriate, or failing to take the necessary legal steps to pursue child support. (IC 12-14-2-24)
Failure of the applicant or a member of the applicant’s household to apply "one time" monetary awards to the household’s monthly basic needs expenses. One time monetary awards may include, but are not necessarily limited to, the following; ENERGY ASSISTANCE, RETROACTIVE SOCIAL SECURITY PAYMENTS, WORKMEN’S COMPENSATION, INHERITANCES, PENSIONS, INSURANCE SETTLEMENTS, INCOME TAX RETURNS, or any other "one time" cash awards which are available to the household and can be used for basic necessities. Before the duration of the denial is determined; the Township shall consider the amount of the "cash award", when it was received, and when the bill for which township assistance is being requested was incurred. (IC 12-7-2-200.5)
"Wasting resources" which could and should have been applied to the household’s basic necessities. "Wasted Resources" is defined for the purpose of township assistance as an amount to money or resources expended, during the thirty (30) day period before the date of the township assistance application, for items or services that are not considered basic necessities. This includes income, resources, or tax supported services lost or reduced as a voluntary act during the sixty (60) days before the date of the application for township assistance by an adult member of the applicant household, unless the adult can establish a good reason for the act. (IC 12-7-2-200.5)
Being evicted or forced to vacate present living quarters because of an act that violates the terms of the lease or landlord/tenant agreement by the applicant or any adult member of the applicant’s household; or the applicant invites or allows other adults to use or move into their household. (IC 12-7-2-200.5)
Moving into or coming to the Township for specific purpose of applying for and/or receiving township assistance services.
The Township shall not be obligated to pay for services or the cost of goods incurred by an applicant or a member of the applicant’s household, who has previously received township assistance, or previously applied for township assistance and was denied, and who had sufficient income and/or financial resources, at that time, to have paid for either goods or services.
Failure to provide the Township with receipts for expended income.

1.20.00 - DENIALS ISSUED BY THE LOCAL OFFICE OF FAMILY AND CHILDREN

The Township is not obligated and will not extend aid to a township assistance applicant, or any member of a township assistance applicant’s household, if any member of that household has been denied assistance by the local office of the Indiana Division of Family and Children for non-compliance with/or violation of Title 12 Article 14 of the Indiana Code. The duration of the Township’s denial shall be for at least thirty (30) days, or as long as it may take the applicant to correct and reverse the reason(s) for the denial with the local office of FSSA. (IC 12-20-6-0.5), (See Attachment # 4)

1.20.10 - WELFARE AND / OR TOWNSHIP ASSISTANCE FRAUD

A person convicted of an offense under IC 35-43-5-7 (Welfare Fraud), will not receive township assistance to or for the benefit of the individual for the following periods: one (1) year if convicted of a misdemeanor; ten (10) years if convicted of a felony; and, the Township, by means of conduct described in IC 35-43-5-7, may refuse to extend aid to or for the benefit of that individual for sixty (60) days. (IC 12-20-6-6.5)

1.20.20 - EMPLOYMENT

If an applicant for township assistance is in good health, or if any member of the household are so, the Trustee shall insist that those able to work shall seek employment, and the Trustee shall refuse to furnish any aid until he/she is satisfied that the person claiming help is endeavoring to find work for themselves. Each able-bodied adult member of the household will, at a minimum, be required to maintain an updated employment file with the Indiana Department of Employment and Training Services, as well as provide other reasonable documentation that they are endeavoring to find employment. The Township may also require any adult member of an applicant household to complete a "Job Search" form prior to receiving continued township assistance. These forms may be required on a daily, weekly, or monthly basis. (IC 12-20-10-1, 2 & 3)

1.20.30 - MEDICAL EXAMINATIONS

If a township assistance applicant or a member of the applicant’s household claims an inability to work due to health reasons, the Township Trustee may require and provide for a medical examination necessary for the Township Trustee to determine whether the applicant, or the household member, is able to perform work. (IC 12-20-10-3.5)

1.20.40 - APPLICATION FOR TOWNSHIP ASSISTANCE FORM PR # 1

This application is considered an active file for one-hundred-eighty (180) days from the date of the initial application. The Township, however, may not extend additional or continuing aid to a household unless the household files an affidavit with the request for assistance affirming how, if at all, the condition of the household has changed from that set forth in the household’s most recent application. During the one-hundred-eighty (180) day period, all request for assistance will be processed on a month by month basis. (IC 12-20-6-1)

1.20.50 - DISCLOSURE AND RELEASE OF INFORMATION

Indiana law requires all adult members of a requesting household of township assistance to sign a "Disclosure and Release of Information" authorization which permits the Township to discuss the household member’s situation with other appropriate organizations, institutions, or family members. The instrument can only be used to investigate the household member’s circumstances in order to accurately determine eligibility and the level of assistance to be given or denied. Each adult member of the applicant household must properly execute a "Disclosure and Release of Information" form in the presence of a township assistance investigator before assistance can be provided. (IC 12-20-7-1)

1.20.60 - INCOME

Income is defined as the total monetary amount currently available and/or that which is projected to be available to any and all members of the household from any and all sources. Income guidelines to be used for determining the eligibility of a given household may be found on Schedule "A" - # 3, and must include any and all monetary benefits received by any and all members of a household, regardless of age, during the thirty (30) day period preceding the request for township assistance. If the reported income or resources are to be considered a "Wasted Resource", then the previous sixty (60) days will apply rather than the rule of a thirty (30) day period preceding the request for township assistance. (IC 12-20-5.5), (IC 12-7-21-44.7), & (IC 12-7-2-200.5)

1.20.70 - RECEIPTS

The applicant must provide the Township with proper receipts for all expended income. Receipts for expenditures not considered basic necessities shall not be recognized. Income expended for basic necessities must meet the test of being a basic necessity due for immediate payment, OR a basic necessity that can be considered reasonable and necessary at the time the expenditure was made. Receipts must closely balance with reported income. Hand written receipts provided by friends or relatives are considered unacceptable. Receipts from expenditures for court related expenses, such as: Attorney fees, Probationary fees, Drug and Alcohol Program fees, Fines, Court Costs, Bail, User fees for In Home Detention Program, Restitution, Collect Calls to or from the Jail, or any other expenditure directly, or indirectly, associated with the applicant or a member of the applicant’s household, because of their involvement with the courts, will not be recognized as a legitimate expense. (IC 12-7-2-200.5)

1.30.00 - CHILD SUPPORT PAYMENTS

Child support payments may be recognized as a legitimate expense, provided the support payments are processed through a County Clerk’s office, and the figure to be recognized does not exceed the amount originally ordered by the court. Payments made to cover child support delinquency will not be considered.

1.30.20 - ONE TIME AWARDS / SETTLEMENTS

Applicant households are required, when requesting township assistance, to report any "one time" monetary benefits, awards, or settlements received by the applicant or any member of the applicant’s household within ninety (90) days immediately preceding their application for township assistance. (See 1.10.30 "O")

1.30.30 - COUNTABLE INCOME

Except as otherwise provided by law, countable income shall include, but not necessarily limited to, the following either paid to the individual members of the household or accrued and legally available for withdrawal by an individual member of the household: (IC 12-7-2-44.7)

Gross wages before mandatory deductions.
Social Security benefits, including Supplemental Security Income (SSI).
Temporary Assistance to Needy Families (TANF).
Unemployment Compensation.
Worker's Compensation (except compensation that is restricted for the payment of medical expenses.)
Vacation Pay.
Sick Benefits.
Strike Benefits.
Private or Public Pensions.
Taxable income from self employment.
The value of bartered goods and services provided by another individual for the payment of nonessential needs on behalf of an applicant or an applicant's household, if monetary compensation of the provisions of basic necessities would have been reasonably available from that individual.
Child Support.
Gifts of cash, goods, or services.
Educational grants and loans to the extent that they are intended to cover basic living needs.
The monetary value of subsidized housing, utility assistance, or any other basic necessity provided by another governmental or quasi governmental agency.
Other sources of revenue or services that the Township Trustee may reasonably determine to be countable income.

1.30.40 - SPECIAL CONDITIONS / TEMPORARY AID

Exceptional financial obligations, emergencies, and/or extraordinary expenses or circumstances, as may be determined, documented, and approved by the Trustee, may give justification to TEMPORARILY waive certain provisions of these guidelines and grant temporary aid. This provision should not be construed as a determination of "eligibility" for future township assistance. (IC 12-20-17-1)

1.30.50 - EMERGENCY

Emergency is defined by statute as "An unpredictable circumstance or a series of unpredictable circumstances that place the applicant's household, or a member of the applicant's household, in jeopardy for both health or safety reasons and which cannot be remedied in a timely manner by means other than township assistance." (IC 12-7-2-76.5)

1.30.60 - EXPENDITURES

Only receipts for the basic necessities of living will be recognized as an acceptable expenditure. Expenditures undocumented by written receipts will be counted as unexpected income. Expenditures for items not considered "basic necessities" will not be recognized as a legitimate expense, but shall be considered a "wasted resource." (IC 12-7-2-20.5), (IC 12-7-2-200.5), & (Also see 1.20.70 of these Standards and Guidelines)

1.30.70 - BASIC NECESSITIES

Basic necessities are defined, for the purpose of the Township Assistance Administration, as those services or items essential to meet the minimum standards of health, safety, and decency, such as: (IC 12-7-2-20.5)

Medical care described in 5.00.00 of these Standards and Guidelines.
Clothing and footwear.
Food.
Shelter.
Transportation to seek and accept employment on a reasonable basis.
Household essentials.
Essential utility services as outlined in these Standards and Guidelines.
Other services or items the Township Trustee determines are necessities.

2.00.00 - ASSETS

Households requesting assistance must also report all assets belonging to any member of the household. Assets which may affect eligibility are those which are available to the household, but not considered necessary for the health, safety, or decent living standards of the household; assets that are owned wholly or in part by the applicant or a member of the applicant's household; assets that the applicant or household member has the legal right to sell or liquidate; and assets that include all real property other than property that is used for the production of income, or that which is the primary residence of the applicant household. Countable assets which may affect an applicant's eligibility for township assistance may include, as an example, some of the following: (IC 12-7-2-44.6)

Motorcycles or similar modes of transportation not being used as the household's primary means of transportation.
Boats, boat motors, or boat trailers.
VCR's, CAM Recorders, and/or other similar electronic devices.
Guns and/or hunting equipment.
Camping trailers and/or Recreational vehicles.
Non-essential telephone accessories or services.
Jewelry, i.e...Gold chains, rings, etc..
Cable TV or a TV dish.
Any other item of value which the Trustee may determine as a non-essential asset, and available for liquidation.

2.10.00 - LIQUIDATION

All liquid assets, such as; bank accounts, bonds, certificates of deposit, and etc. must be liquidated immediately. Recreational equipment (boats, motors, and camping trailers), motorcycles, etc...must also be liquidated in order to receive continued assistance from the township. All members of the household will be expected to liquidate any of the assets listed in 2.00.00 (A through I), or other unnecessary items of a similar nature, as soon as possible, but no longer than sixty (60) days from the date their initial application is filed. However, nonessential assets purchased by any member of a household after having applied for township assistance, must be liquidated immediately before further assistance can be authorized. This would also include the applicant and/or members of the applicant household entering into a rental or lease agreement for non-essential household items. The Township highly recommends, or in some cases, insists the termination of any and all credit cards in the name of any adult member of an applicant's household. The following factors may be taken into consideration by the Trustee when it is necessary to require an applicant to liquidate assets: (IC 12-7-2-44.6)

2.10.10 - MARKETABILITY OF THE ASSET

The true monetary value of the item to be liquidated may not be realized because of existing market conditions, i.e...sale of a boat or motorcycle during cold winter months. However, if the duration of township assistance is expected to last longer than sixty (60) days, and market conditions are unfavorable, then the Township may place a lien against the personal property asset(s) in question for assistance rendered after the sixty (60) day period.

2.10.20 - EXPECTED DURATION

The length of time that the applicant/household may be reasonably expected to remain on township assistance. Example: Temporary employment or the major "bread winner" is on strike, and the expected duration which the household may need assistance appears to of a short duration. (Approximately sixty (60) days)

2.10.30 - LEASED / RENTAL ITEMS

Whether or not the item(s) rented or leased is necessary for basic living. Or, if needed, could the same item be purchased or secured more economically. Example: An individual may rent a cooking stove and/or refrigerator from a "Rent to Own" facility. These are, of course, considered basic needs, but the cost of renting will probably be greater than the direct purchase of a used item. The household may be required to terminate the lease agreement in order to receive continued township assistance.

2.10.40 - EXEMPTIONS

Assets which are exempt from liquidation will include one house or mobile home (the primary residence of the household) in which the equity does not jeopardize the household from qualifying for other state or federal assistance programs. However, the Township may place a lien against the real estate property and retrieve from the equity in the house the value of the township assistance provided the household, if the applicant and the applicant's household expected duration of needing township assistance exceeds a reasonable time frame (four (4) months) as determined by this sub-section, and the cost of continuing to provide township assistance does not constitute the most economical and practical method of providing shelter assistance. (See 3.00.00 of these Standards & Guidelines)

2.20.00 - FOOD ORDER ALLOTMENTS

Food allotments provided to an eligible household are determined by the household size and other criteria as established by these standards. Food orders can only be purchased directly from a combined grocery and meat market. The food allotment each household may receive is contained in Schedule "A" - # 1. The Township may administer township assistance food allotments on a monthly, weekly, or daily basis depending on the circumstances of the requesting household. The Township may, instead of providing direct township assistance, refer an eligible household to a local governmental funded food pantry. (IC 12-20-16-5)

2.20.10 - FOOD ORDER LIMITATIONS

It shall be unlawful for the Township to purchase out of the township assistance fund for an applicant or a household that is eligible to participate in the federal Food Stamp program. The Township may purchase food for an eligible food stamp applicant or household only under one or more of the following conditions: (IC 12-20-16-6)

During the interim when an applicant or a household is awaiting a determination of eligibility from the food stamp office, and ending not later than five (5) days after the day the applicant or household becomes eligible to participate in the food stamp program.
Upon the loss of the food supply through unavoidable spoilage, fire, or other acts of nature.
Upon a written statement from a physician indicating that one or more members of the household needs a special diet, the cost of which is greater than can be purchased with the with the household's allotment of food stamps. An expenditure of township assistance funds, for compliance with this section, should not occur until later in the monthly food stamp issuance cycle.
When the Trustee determines that a household, including a one-member household, is in need of supplementary food assistance, provided however, that the household has participated in the food stamp program to the fullest extent allowable, and that such supplementary food assistance is given solely upon the circumstances in each individual case.
Households reporting the theft of food stamps must first file a "theft report" with the local police department before any assistance will be given. Habitually reporting the theft or loss of food stamps, and/or tax supported cash rewards will result in a denial.

2.20.20 - NON-COMPLIANCE WITH FOOD STAMP RULES

Individuals denied Food Stamps for non-compliance with or violation of the rules governing the administration of Food Stamps, or exceeding time limits for Food Stamp eligibility shall not be eligible for food assistance from the Township, nor will receipts for food expenditures be recognized as a legitimate expense.

2.30.00 - NON-FOOD ITEMS (SOAP ORDERS)

Necessary household supplies which are commonly referred to as "paper and/or soap" orders, will be administered according to the table found in Schedule "A" - # 2. Other household necessities may be furnished by the Township when a need is determined, or a referral may be made to an agency providing similar goods or services. The Township may request that the applicant be specific when requesting "paper/soap" orders as to what is needed. The Township may then include these specific items on the township purchase order. (IC 12-7-2-20.5)

3.00.00 - SHELTER ASSISTANCE

The Township shall provide aid in whatever form is necessary to provide shelter, or prevent the loss of shelter so long as such aid constitutes the most economical and practical method of relieving the applicant. Clients will not be denied shelter assistance merely because they are buying their home. However, the amount paid on behalf of a client may not exceed the shelter allowance standards, must meet the test of being the most economical and practical method of relieving the applicant. (IC 12-7-2-20.5) & (2.10.40 of these Standards & Guidelines) An applicant's responsibility to pay a second or third mortgage which uses the real property home as collateral will not be considered as a valid mortgage/shelter obligation, and may not meet the test of being the most economical and practical method of relieving the applicant. Also, the obligation may exceed the amount normally allowed for shelter assistance.

3.10.00 - SHELTER DEFINED

For the purpose of administering shelter assistance the definition of a shelter unit is a house, mobile home, an apartment, a group of rooms, or a single room occupied as separate living quarters; or if vacant, intended for occupancy as separate living quarters. "Separate Living Quarters" are those in which the occupants do not live and eat with any other person(s) in the building or through a common hall. If a housing unit is vacant, the criteria of separateness and direct access apply to the intended occupants. Exception to the definition of "Shelter" may include temporary group homes and/or shelters. (IC 12-7-2-177)

3.20.00 - SHELTER DOCUMENTATION

Whenever an applicant requests assistance from the Township, a written information statement from the applicant's landlord is required. A "Proof of Residency" form will be sent to the landlord by the Township. This statement will include the full name of the landlord (or the landlord's agent if applicable), their mailing address, their telephone number, as well as other information necessary to determine eligibility of the household. This information will also indicate whether the landlord will (or will not) accept payment from the Trustee's Office for shelter. The form must be signed by the landlord. If a lease agreement is required, then the lease must be in the name of an adult member of the applicant's household, and a copy of the lease furnished to the Township. The Township will not be obligated for the full payment of a lease when two or more persons are signatory to the agreement and only one individual (that is party to the lease) is requesting shelter assistance from the Township.

3.30.00 - RESIDENCY / SHELTER VERIFICATION

It is necessary for the Township to make some determination as to the applicant's living arrangements and whether they are physically living in the township, and whether or not they intend to make Penn Township of St. Joseph County their permanent place of residence. Therefore, in order to verify an applicant's residency and their intent to live permanently in the township, the Township shall consider the conduct of the applicant, both active and passive, as to reveal intent to reside within a given household and within the township. Such items shall include, but are not necessarily limited to the following: (IC 12-20-8)

Mailing Address.
Telephone Listing.
Driver's Licenses.
Voter Registration Card.
Utility Billing.
Motor Vehicle Registration.
Addresses given to former employers and others.
U.S. Postal Service change of address notices.
The return, in a completed fashion, of the landlord's housing information verification statement.
Where the applicant came from and how they supported themselves there, i.e...job, food stamps, TANF, Township Assistance, Subsidized Housing, etc..
What means of transportation brought them (applicant household) to this township and how was it paid.
Were they invited or promised assistance by anyone; such as relatives, friends, or other social service agencies.
Any other item, documentation, or verification requested from the applicant.
Undocumented alien or un-emancipated youth will not be eligible for township assistance benefits.

3.30.10 - PERMANENT RESIDENCY

All applicants for township assistance must be residents of the Township as verified by the provisions of Section 3.30.00 sub-paragraphs (A) through (N) of these standards. In case of emergency, however, the Township may provide temporary assistance to applicants who are temporarily in the township unless the applicant is specifically in the township for township assistance benefits. This will not be interpreted or construed to mean that individuals living in adjoining townships should come to the larger urban township for shelter assistance. The Township in which they presently reside, or where they are in distress, is still obligated to investigate the circumstances of the distressed person(s) and render whatever assistance is necessary. Consequently, Penn Township will refer individuals falling into this category to the appropriate township. Individuals in the United States without the permission of the Immigration and Naturalization Service are ineligible to receive township assistance. (IC 12-20-8-1,2,3,5, & 7) & (IC 12-14-2.5-3)

3.30.20 - TEMPORARY LIVING IN ANOTHER TOWNSHIP

Individuals temporarily living in another township, when their immediate past residency was in Penn Township, will not be denied benefits on the grounds of residency. Nor, will Penn Township provide assistance other than that which is required by law for transients, to individuals who are temporarily living in Penn Township when their past residency was outside the boundaries of Penn Township. Individuals living or spending time in a charitable or benevolent institution or in a hospital located in Penn Township will not be considered a Penn Township resident, unless their immediate past residency was within the boundaries of Penn Township. (IC 12-20-8-5)

3.40.00 - SHELTER LIMITATIONS

Shelter assistance will not be paid to relatives (as landlords) on behalf of an applicant when the applicant is living in the same household; to relatives (as landlords) in separate housing if the housing is unencumbered by mortgage; or the property has not been previously rented by the relative to a different tenant at reasonable market rates for at least six (6) months. Nor will the Township recognize expenditures (receipts) paid to relatives when living in the same household. If township assistance funds ARE expended for shelter as per 3.40.30, to a township assistance applicant's relative, then the trustee may file a lien against the real property. For the purpose of this section the term "relative" includes only the parent, step-parent, child, step-child, sibling, step-sibling, grandparent, step-grandparent, grandchild, or step-grandchild of a township assistance applicant. (IC 12-20-6-10)

3.40.10 - OTHER SHELTER(S)

The Township shall not be obligated to pay the cost of shelter assistance to or for an applicant when an applicant's relative purchases a house or mobile home for the intended purpose of having the applicant live in the unit. This paragraph applies to real estate purchases or other property transactions made within ninety (90) days prior to the applicant filling out an application for township assistance, anytime immediately following the filing of a township assistance application, or during the period an applicant remains otherwise eligible for township assistance. The Township shall not be obligated to pay, directly or indirectly, the cost of mortgage payments when the property in question is part of a potential property settlement or legal controversy in a pending court proceeding; such as, for example, a divorce or probate.

3.40.20 - FIRST TIME RESIDENTS

The Township is not required to provide shelter assistance to an otherwise eligible individual if (a) the individual's most recent residence was provided by the individual's parent, guardian, or foster parent, AND (b) the individual, without just cause, leaves that residence for the shelter for which the individual seeks assistance. If an individual, as described in this section, becomes a member of another township assistance household, then the entire household may be denied assistance. (IC 12-20-16-17)

3.40.30 - SHELTER ENCUMBERED

In situations where an applicant is renting from a relative with an encumbered mortgage for the housing being used, the Township may pay only the maximum allowed for shelter or the amount of the mortgage payment, or principal, whichever is the lesser. Receipts signed by relatives for rental payments from an income source other than "township assistance" will not be recognized for more than the actual mortgage payment.

3.40.40 - TAX SUPPORTED SHELTER PROGRAMS

The Township is not under any obligation to enter into a contract or pay temporary shelter cost on behalf of an otherwise eligible applicant to a public or private agency which is wholly or partially funded by federal or state funds. (IC 12-20-17-2)

3.40.50 - SUBSIDIZED SHELTER ASSISTANCE

The Township will not be obligated to subsidize or otherwise provide shelter assistance from the township assistance fund to households living in shelter units under the control and within the power of another governmental or quasi governmental agency or municipality. (IC 12-20-17-21(h))

3.40.60 - SHELTER MOVING

Clients moving or being evicted within sixty (60) days immediately preceding their application for township assistance from shelter provided by a relative or any form, kind, or type of subsidized shelter will be declared ineligible for township assistance. The burden of establishing good, just, and reasonable cause for having moved or for being evicted shall be upon the applicant. (IC 12-7-2-200.5)

3.40.70 - SHELTER INSPECTIONS

The amount the Township will allow for shelter assistance is contained in Schedule # 4. However, the Township may visit the proposed shelter prior to making a determination as to the maximum amount the township may allow on behalf of the applicant. This may include:

Inspecting the proposed shelter in order to determine the FMR, "grade level", as it relates to minimum requirements for health, safety, and construction.
Determining the maximum number and the minimum number of individuals allowed to occupy the proposed shelter.
Whether the proposed shelter is "master metered" or individually metered for essential utility services.
The condition and availability (if provided by the landlord) of necessary appliances and/or utilities.
Other criteria as it relates to the HUD formula/process for determining "FMR's."

3.40.80 - NON-CERTIFIED SHELTER UNITS

Housing which does not meet the minimum requirements of health, safety, and construction will not be certified as being eligible. Non-certified housing may be paid a lesser amount as determined by the trustee and based upon the inspection report; provided the unit infractions do not pose an immediate health or safety threat to the occupants. Local, city, and county ordinances will also be used in determining whether or not a particular housing unit meets minimum requirements for health, safety, and construction. The township is obligated to report unsafe housing or other obvious violations to the city building inspector when a threat to the health or safety of the occupants is apparent. (IC 12-20-16-17)

3.40.90 - SHELTER DEPOSITS

The Township will not encumber monies for shelter deposits.

4.00.00 - UTILITY SERVICES AND / OR HEATING FUELS

The Trustee may, in cases of necessity, authorize the payment of water, gas, and other fuels used for heating or cooking, and electric services. This is including the payment of delinquent bills, provided the delinquency has not lasted longer than twenty-four (24) months, for such services when necessary to prevent disconnection or to restore terminated services. There are, however, some limitations: (IC 12-20-16-3)

The Township will not pay utility deposits.
The utility service must be in the name of an adult member of the requesting household, an emancipated minor who is the head of the household, or a landlord or a former member of the household if the applicant proves that the applicant is responsible for the payment of the bill.
The Township will not pay for utility services received as a result of a fraudulent act by any adult member of a household requesting township assistance. Nor, will the Township pay for damages to utility company property caused by members of a requesting household.
The Township will not consider the payment of delinquent utility bills if the applicant was not a tenant at the service address at the time the bill (cost) was incurred.
The Township will not consider the payment of "master metered" utility service when more than one household is served by the same meter.
The Township will not consider payment of estimated utility bills.
Individual applicants for township assistance needing utility assistance on a continuing basis shall be informed by the Township to request such assistance monthly. Failure to do so may result in a denial for failing to cooperate. (See 1.10.30 "S" of these Standards & Guidelines)
During the period in which the state's energy assistance program is in effect, the Township will not pay or consider the payment of utility bills until after the state's energy assistance is credited to the applicant's account.

4.00.10 - ENERGY PROGRAMS

Applicants seeking township assistance with the payment of energy bills must first utilize all available federal and state programs designed to assist indigent households with the cost of energy, and must furnish the Township with written proof that an application for such assistance had been requested from other governmental sources. The Township shall inform an applicant for assistance for heating fuel or electric services that assistance may be available from the state. The Township will either refer the applicant as eligible, using criteria established for this purpose by the state. The certification shall be on an application form prescribed by the Indiana State Board of Accounts. The Township will neither certify nor process Energy Assistance applications for non-township assistance applicants. (IC 12-20-16-3)

4.10.00 - BURIALS AND FUNERALS, OR CREMATIONS

The Trustee shall provide a person to superintend (take charge) and authorize either the funeral and burial, or cremation of the deceased individual immediately following a formal request for township assistance services. If it is determined that the deceased individual is a resident of another township in Indiana, the Township shall notify the trustee of that township, who shall then provide a person to superintend and authorize either the funeral and burial, or cremation of the deceased individual; not leaving sufficient resources (i.e...cash, automobile, and/or real property) to defray expenses. Contributions or payment of benefits from any other source will be deducted from the Township's allowable maximum. The total cost of a burial and funeral for any deceased indigent person, including burial plot, may not exceed six hundred (600) dollars. The Township will also require a "death certificate" and an itemized (invoice) statement from the funeral home before payment can be authorized. The Township will not pay the cost of a deceased person's funeral and burial, or cremation after the fact. (IC 12-20-16-12)

4.10.10 - TRANSPORTATION EXPENSES FOR BURIAL

The Township will not pay for the cost of transporting the remains of an indigent person back to Penn Township unless it can be determined that the deceased was, in fact, a resident of Penn Township at the time of death, and the transportation cost must be approved by the Trustee.

4.10.20 - SUFFICIENT FUNDS FOR BURIAL AND FUNERAL, OR CREMATION

The Township will neither provide a person to "superintend" or become a participant in the burial and funeral, or cremation of a deceased individual, if it is determined that the deceased person has sufficient funds or resources, real or personal property, immediate family members with the ability to secure financing or who have the resources to assist in defraying the cost of the burial and funeral, or cremation; or the deceased individual qualifies for burial assistance under the provisions of (IC 12-14-6) & (IC 12-14-17).

4.10.30 - FAMILY MEMBER CONTRIBUTIONS

Every effort will be made to encourage members of the immediate family to financially contribute to the cost of the burial and funeral, or cremation of the deceased. Contributions from family members will be deducted from the township's maximum. (IC 31-16-17-1) & (Pickett vs. Pickett No#368 A 32. Appellate Court of Indiana. Dated Oct. 29, 1969: "Immediate family" is defined, for the purposes of this section, as the deceased person's father, mother, husband, wife, son, or daughter.)

4.20.00 - TRANSPORTATION

Penn Township may provide transportation to individual applicants to seek and accept employment within or outside Penn Township when there is reasonable evidence that employment is available. Reasonableness will be determined by the Township Trustee, taking into consideration the unique and specific circumstances of the applicant and/or the members of the applicant's household. "Transportation" is only considered a basic necessity as it pertains to the "seeking and the securing" of employment.

4.20.10 - TRANSPORTATION / DEPORTATION OF NON-RESIDENTS

It is unlawful to furnish any non-resident of the Township with transportation until after the legal residence of the person applying has been ascertained beyond a reasonable doubt. Any transportation furnished to such person(s) shall be in the direction of their legal residence, unless it is shown, beyond a reasonable doubt that the person in distress has some valid claim for support or some other means of support in some other place toward which the person(s) ask to be sent. The Township may, under this section, require an applicant to perform workfare prior to receiving transportation assistance. (IC 12-20-16-11)

4.20.20 - AUTOMOBILES

An automobile is not, by statute, recognized as a basic necessity. Therefore, automobile payments and other related expenses may not be considered a legitimate expense. The Trustee may determine whether or not a receipt for an automobile payment will be recognized as an acceptable expense and may take into consideration such things as the amount of the payment, and whether or not the auto is used for transportation to and from a place of employment.

4.20.30 - TRANSPORTATION / DEPORTATION RE-APPLICATION

Any indigent person who has been sent to a place of settlement, by court order or transported there at public expense (township assistance), and who again willfully makes an application for assistance in any township or county other than that of his/her legal settlement; may be denied township assistance for a period not to exceed one-hundred-eighty (180) days. The denial period begins the day township assistance is again requested. (IC 12-20-9-6)

5.00.00 - MEDICAL SERVICES

The Township will, in cases of necessity, promptly provide medical assistance for qualifying township assistance applicants who are not provided for in public institutions, who have coverage under a private insurance policy, or who are receiving governmentally subsidized medical benefits, such as Medicaid or Medicare. The Township shall only pay the cost of the following medical services for the eligible and qualifying poor of the Township: (IC 12-20-16-2)

Prescription Drugs - The Township will furnish prescription drugs, when prescribed by a physician, for eligible township assistance clients; provided the client obtains prior authorization from the Township. (IC 12-20-16-2)
Insulin - The Township shall furnish insulin without charge to Township residents who are in need of such treatment for diabetes, and who are financially unable to purchase the insulin, upon the application of a duly licensed physician. The application from the physician shall affirm in the physician's belief that the person is financially unable to pay for the insulin themselves. Upon receipt of an official blank properly completed and signed, in ink, by a physician; any dealer may provide the insulin and then file the document as a legal claim with the Township in order to receive the market price of the insulin being furnished. (IC 12-20-16-2.13) & (IC 12-20-16-14) The Township, however, will not be responsible for paying for the insulin if the Township has evidence that the individual has the financial ability to pay for the insulin. After being presented with a legal claim for insulin being furnished to the same individual a second time, the Township may require the individual to complete and file a standard application for township assistance in order to investigate the financial condition of the individual claiming to be indigent. The Township shall immediately notify the individual's physician that:

The financial ability of the individual claiming to be indigent is in question.

The Township will continue to furnish insulin under the aforementioned provisions until the Township has completed an investigation and makes a determination as to the individual's financial ability to pay for the insulin.
Dental Care and Treatment - The payment of dental care and/or treatment shall be limited to those whose cost are medically necessary to eliminate pain and/or infection or to repair cavities, in the most economical and practical way. The Township may pay the cost of denture replacements and/or repairs not covered by other tax supported programs. However, the Township will not pay for initial cost of dentures. (IC 12-20-16-2)
Eyeglasses - The Township may pay the cost of eye exams, eyeglasses, eyeglass repair, or eyeglass replacement for eligible township assistance applicants, provided the applicant had exhausted all other tax supported programs providing a similar service. (IC 12-20- 16-2)

5.00.10 - MEDICAL PAYMENT SCHEDULE

In accordance with the provisions of IC 12-20-16-2, the Township shall use the Indiana Office of Medicaid Policy and Planning schedule (provided the schedule is known and made available to the Township) for determining the amount to be paid by the Township for medical services. The Township is under no obligation to provide for medical services and/or prescription drugs that are excluded for payment by either the Indiana Medicaid or Federal Medicare Program. (IC 12-20-16-2(d)2)

5.00.20 - MEDICAL SERVICE PROVIDERS

The Township may establish a list of approved medical service providers for the poor of Penn Township. Any medical provider who can provide medical services within the scope of the provider's license and is willing to provide the medical services for the charge established by 5.00.10 of these guidelines, is entitled to be included on the list. (IC 12-20-16-2e)

5.00.30 - REIMBURSEMENT FOR MEDICAL SERVICES

Unless prohibited by law, the Township will seek reimbursement for the payment of medical services from township assistance funds; and provided the individual for which the services were rendered is eligible for medical services under another governmental medical plan. (IC 12-20-16-2e)

6.00.00 - WORKFARE (RECIPIENT DEFINED)

The term "recipient" as it relates to workfare means "a single person receiving township assistance or when township assistance is received by a household with two (2) or more persons, the members of the household most suited and able to perform available work." The workfare obligation pertains to the household specifically and will not be equally divided among the adult members of a recipient household, unless an applicant is applying for SSI under the provisions of 6.00.80 of these Standards and Guidelines. Whether or not a township assistance applicant is suitable to perform available work shall be determined by the Trustee, and the Trustee may provide for medical examinations necessary to make such a determination. (IC 12-20-10-3.5)

6.00.10 - WORKFARE REQUIREMENTS

The Township shall require a recipient to do any work needed to be done within the township or an adjoining township, or for any governmental unit (including the state) having jurisdiction in those townships, or for a non-profit social service agency. (IC 12-20-11-1)

6.00.20 - WORKFARE CRITERIA

Minimum criteria for satisfactory participation in the workfare program shall be one shift per day, or five shifts per week, unless otherwise scheduled or excused by the Township. Un-excused absences for scheduled workfare assignments may result in the discontinuance of township assistance. Scheduling consideration will be given to recipients obligated to the Township for workfare and also obligated to perform work under the Indiana Manpower and Comprehensive Training program. Any workfare obligations incurred in another township will be carried forward to the gaining township, unless the applicant failed to comply with the former township's guidelines for workfare participation. If an applicant failed to comply, they shall be denied. (IC 12-20-11-1)

6.00.30 - WORKFARE PARTICIPATION

The recipient(s) is required to maintain the minimum criteria that are necessary for the fulfillment of his/her workfare responsibility until such time as his/her obligation with the Township is satisfied. Recipients will not be permitted to voluntarily work in advance of receiving township assistance in order to accrue workfare credit. It is the sole responsibility of the recipient(s) to meet the criteria of workfare participation. In satisfying this obligation, only the recipient or members of the recipient's household will be allowed to perform the required work.

6.00.40 - WORKFARE COMPENSATION

The recipient shall be required to do an amount of work which equals the value of assistance already received by the recipient, or the recipient's household, divided by the hourly rate for Federal Minimum Wage. This translates into hours the recipient will owe in total workfare hours. (IC 12-20-11-1)

6.00.50 - WORKFARE EXCEPTIONS

Recipients may be excused from workfare for one or more of the following reasons: (IC 12-20-11-1)

The individual(s) obligated is not physically able to perform work and has provided the Township with medical evidence that they are unable to perform the work.
The individual(s) obligated is a minor, or is over sixty-five (65) years of age.
All obligated members of the household have full-time employment at the time the household received township assistance.
The individual(s) obligate is needed to care for a person as a result of the person's age or physical condition and has furnished the Township with medical evidence that the person to be cared for is in need of their assistance.
There is no work available as determined by the Trustee.
The individual(s) obligated is, at the discretion of the Trustee, attending educational courses or self-help classes.

6.00.60 - WORKFARE RESTRICTIONS

A recipient(s) shall not be assigned to work which would result in the direct or indirect displacement of governmental employees, or in the reduction of hours worked by those employees. Nor will an obligated individual(s) be assigned to work at a location where a labor dispute is in effect. (IC 12-20-11-1g)

6.00.70 - OTHER WORKFARE CREDIT

Individuals obligated to the Township workfare program may receive "workfare" credit hours while attending an approved self-help or educational program under the following conditions: (IC 12-20-11-3)

The individual must be referred to the program by the Township.
The individual must attend and participate in all scheduled meetings and/or classes, unless otherwise excused for justifiable reasons.
An individual must present proper documentation of attendance and grades to the Township in order to receive continued workfare credit.
Individuals obligated to and referred by other governmental agencies cannot, without Trustee approval, receive township workfare credit along with credit from another agency for attendance in an approved program.
In order to receive township workfare credit, individuals participating in a self-help or educational program must continue to participate even when his/her total obligation to the workfare program is completed.

6.00.80 - SUPPLEMENTAL SECURITY INCOME

Individuals awaiting a determination from the Social Security Administration for SSI benefits will not be required to perform workfare during the initial stages of the SSI application process. Once the initial application for SSI benefits has been denied by SSA, the applicant may at this point, be obligated to perform workfare. Other members of an SSI applicant's household able to perform workfare will be required to participate and work his/her proportionate share of the workfare obligation. EXAMPLE: Under current regulations "A member of a multi-member household (three (3) adult members) awaiting an SSI determination shall be excused from performing workfare while the SSI determination is pending. Other adult members of the household will, however, be required to comply with the workfare obligation, but will only be required to work the remaining proportionate share. The Township will obligate this particular household to two-thirds (2/3) of the assistance rendered as a workfare obligation. This holds true only if the entire household shared in the assistance, such as; shelter, utilities, or food. If, however, township assistance was rendered specifically for the SSI applicant, workfare will not be required, but the amount of the assistance may be recovered through the Interim Assistance Reimbursement program. Individuals currently receiving SSI monthly benefits are not automatically excused from workfare. In order to be excused, the individual SSI recipient must still meet one of the exempting reasons contained in 6.00.50 of these guidelines". (IC 12-20-11-5) This particular section is driven by an agreement between the state of Indiana and the Social Security Administration and shall continue in effect as long as current regulations remain the same. They are, however, subject to change.

7.00.00 - REPAYMENTS

The repayment of assistance, or a promise to repay assistance, will not constitute a condition of eligibility for township assistance, except as provided in sub-paragraph 7.00.10 and 7.00.20 of these guidelines.

7.00.10 - THIRD PARTY BENEFITS

If it is anticipated that a township assistance applicant has the potential of receiving a judgment, compensation, or monetary benefits from a third party; the Trustee may require the applicant to enter into a subrogation agreement or sign an authorization for the repayment of any township assistance provided by the Township during this interim period. Failure of an applicant to sign the necessary authorization for reimbursement to the Township shall result in a denial of township assistance. (IC 12-20-27-1.5)

7.00.20 - VENDOR RESTRICTIONS

An individual cannot be considered a vendor for payment from the Township Assistance fund if that individual or a member of the individual's household has been a township assistance client, and still has an outstanding obligation for workfare or an unsatisfied repayment agreement with the Township for township assistance rendered to that individual of a member of the individual's household. The Trustee may set aside this restriction only after the obligation or repayment to the Township is satisfied.

8.00.00 - COUNTY HOME ADMISSIONS

The Township will process applications for admission to county home in accordance with the proper provisions of the Indiana Code. Once an application is processed and properly investigated, a recommendation by the Township will be made to the Board of County Commissioners as to whether or not the applicant should be considered for admission. If the applicant fails to be recommended for admission by the Township, then the applicant (or their agent) will be advised of their right to pursue the petition on their own.

9.00.00 - REPORTING OF A PAYEE

The Township may from time to time report and recommend to other governmental agencies (TANF, OR THE SOCIAL SECURITY ADMINISTRATION) the misuse of funds by a recipient. The Township may officially recommend when reporting misuse, that the recipient's cash "award" be placed in the hands of a "protective or designated payee." The Township may refuse to extend aid to an individual or household member until such time as the applicant initiates and executes the proper instruments for obtaining a payee to handle their finances.

10.00.00 - REPORTING ABUSE AND NEGLECT

The Township shall report all suspected cases of abuse or neglect to the proper authorities. Un-emancipated youth requesting township assistance will automatically be reported to the St. Joseph County Office of Family and Children.

10.00.10 - COURTESY

We expect everyone who comes into the office to be treated in a courteous and dignified manner. We, likewise, expect the staff of the Township to be treated in a similar manner. The office is intent on assisting the poor of the Township and will endeavor to provide necessary assistance within the limits of the law and these standards and guidelines.

10.00.20 - CONCLUSION

All decisions regarding eligibility will be based on the standards written above. These standards and guidelines will be available at the Township Trustee's township assistance office. Additional copies will be furnished to the County Recorder. Any member of the public will be permitted to inspect and copy these standards at their own expense. The standards will be periodically revised to reflect changes in both statutory and case law.

EQUAL OPPORTUNITY POLICY

The intent of the Penn Township's "Equal Opportunity" policy is to affirm the position of this office regarding non-discrimination in all matters relating to the administration of township assistance.

This office believes that all persons are entitled to an equal opportunity to apply for and receive township assistance services, and does not discriminate against applicants for township assistance because of race, creed, color, national origin, age, sex, religious affiliation, or handicap.